Airbnb property management

for villas, mansions & cottages

20 Years Experience

Details

It all started before Airbnb short-term rentals became known to the masses. With so many years of experience in booking management and marketing, the quality of our services is very high – we use the best and the latest in technology to maximize our results and achieve our targets.

Relevant information on booking management and marketing can be found here, with everything you need to know. We arranged it in the form of questions and answers, and it covers those of you interested in renting your villa, mansion, or country house for a short-term.

Liana's Villa

The house sleeps 8-10 people and has a 50 square meter pool. Decorated and fully equipped with a very nice garden. There is air conditioning throughout. It is surrounded by tall trees and a wall providing privacy to those who desire it. It has external terraces with a view of the surrounding area and the sea. The dynamics of the house in turnover for short-term rentals is between €60-75,000€.

Villa 'Bona'

The house sleeps 11 people and has a 72 square meter pool. Decorated and fully equipped with a very nice garden. There is air conditioning throughout. It is surrounded by tall trees and a wall providing privacy to those who desire it. It has external terraces with a view of the surrounding area and the Euboikos Gulf. The dynamics of the house in turnover for short-term rentals is between 25-30,000€.

Saronic Citadel

A castle outside of Perani in a quiet location. This villa sleeps 18-21 people. It has 10 acres of garden, swimming pool and is stone built. The house is on three levels, with the ground floor having a large veranda overlooking the surrounding area, and the sea in the background. The partnership started at the beginning of 2018. Saronic has the potential for 100-160 nights and a season turnover of around €35-40,000.

Villa Gaia-Paxos island

The house sleeps 8 people. Fully equipped with a stunning view of the harbor. It has an outdoor terrace with a view of the surrounding area. The dynamics of the house in turnover for short-term rentals is between €25-30,000.

Blue Dream Villa

The seaside villa sleeps 8 people; it is in two levels offering fully air-conditioned rooms. The seasonal revenue is approx. 40,000€.

What types of properties do you undertake?

The properties we take on for short term rentals are mostly, and with very few exceptions, holiday homes and villas with swimming pools. Where, due to their characteristics or location, they are suitable for accommodation mainly by foreign visitors. You can see the exact characteristics of the houses we undertake for short-term rental on the contact page.

How do you contribute to short-term rentals?

We undertake Marketing and the procedural / coordinating part of the short-term rentals of the holiday home or villa. When it comes to hosting, it’s always you. Some of our tasks are: a) perfecting the already existing situation regarding the presentation of the property on the Internet. b) its further promotion by aiming for high turnovers and catching them. c) processing the booking process (contacting tenants, signing rental agreement documents, confirmation of accommodation and guest list, sending arrival instructions and collecting information and sending it to your Accountant or to you). d) close monitoring of competition. e) correct prices and price lists for now and for the future. f) collaborations with luxury travel companies and agencies in many countries (booking.com, Homeaway and Airbnb hardly fill a property that has a high rent anymore, mainly due to the overabundance of properties on offer).

So you will only deal with the hosting part. Otherwise, the first part that we referred to regarding the coordination of short-term leases has many parts that are both technical and empirical and need specialization. If you take it on, you have a lot to learn and it will take a lot of time and your full attention to get it right. Everything counts. And one word alone can deprive you of a short-term lease. It will take a lot of energy on your part to keep it in balance.

When can I start?

Usually the season for short-term property rentals starts (in the best case) at Easter or May, and ends at the end of October, except of course in very touristic areas such as the center of Athens, Santorini, Mykonos, Nafplion, Thessaloniki, where they work all year round. For all other cases, it is from May to October. Because foreign visitors close houses early (up to 15 months before they come), it’s best to be ready to accept short-term rental applications sometime between July and December this year. But the leases will be for next year, for the coming season. Some come in even later (January-March.) But if you do that, you’ll be missing out on major winter booking opportunities. There are cottages and villas that are full, before March.

If you have to start, you will at some point, regardless of the season. Now if circumstances bring it so that you can be ready and showing the property at the end of the fall or year, so much the better.

How do I start?

Call the phone number you will find on the contact page. Or email us after carefully viewing the features of the homes we undertake. From there, we will evaluate based on area, price and potential gross rental income and make you an offer. In a second step we will need some documents: (house license, identity card, electricity bill, Energy Performance Certificate, Bank Account No.) And in a third step there is a cooperation contract that you will have to agree to in order to start.

Special mention for photography: you will need professional photos for your property – they don’t cost much. But many years of experience have shown us that even if the photos cost you they will pay you for many years, and it is worth the expense – it is your only risk. In addition, you will have the rights to use them, unlike some companies that release them for you for free. But in case of termination of cooperation you are left without photos. And that’s because they have the usage rights and they’re taking them away from you—and you have to start all over again. If you can afford it, look at the possibility of having a drone video shot.

If I'm already renting short term can you take it over?

Of course we can, but the transfer of the withdrawal should take place sometime between two summer seasons (Autumn / Winter), i.e. the ‘quiet’ months of the year, for obvious reasons. Withdrawal requires full withdrawal, including the site in addition to the platforms.

With what benefit?

The monetary benefit varies, depending on the characteristics and quality of the house, but also on the area in which it is located. But there are houses that at the end of the season have collected from the leases much more than €100,000 gross. This, of course, in highly touristic areas with a long season. But there are also cases where they don’t make anything: this is usually due to the intervention of the owner in the price lists and the minimum length of stay. It is done because the house is unsuitable, and the area is the same. For this very reason we insist on the area where the property is located as well as its quality.

Procedural

What procedure is in place for a booking?

The first and foremost thing is to communicate with the tenants. Once the house is closed for accommodation, we need to ensure some things for the owner, especially confirming that the tenants agree with the property’s characteristics and that there is no misunderstanding. We also want to ensure that they agree with the rules of staying on the property. In addition to ensuring liability, we like to cover all of the bases, including, if, in the event of an accident to one of the occupants, as well as theft. We ensure the procedure’s lawfulness as far as the tax part is concerned, taking all the necessary information. Of course, we record all the details of a booking, which will be available to the owner through a special page with exclusive access from his mobile phone or tablet (the laptop).

Availability, reservations and coordination

This is us, and we keep open channels of communication with you for when there is any change except for reservations that have passed by us to avoid double reservations for the same dates. You can be informed at any time through the special page. All the details will be recorded, and the remaining availability for leases will be shown, as well as the details of the upcoming reservations.

Explanation for damage thefts and accidents

In case of damage to the property during the stay, there is a procedure where a sum of money (in addition to the booking) accompanies the tenants who will stay on the property. If any damage is found during the departure and after your inspection, the amount covers its compensation and is withheld from the tenants – in whole or in part – and is attributed to the owner. This is for minor damages. For greater damages, there is a condition in the rental agreement document that they sign upon booking the villa, which covers you so that they are aware that if the value of the damage is greater than the guarantee of damages, you will have to settle to a satisfactory amount to cover excessive damage value. Finally, you need to ensure your property for such cases to be absolutely sure that you will be covered if this happens. Such insurance does not cost much. In the event of an accident involving a member or members of the tenants’ group during the stay, the best solution is to be insured for third party accidents.

Can I define the rental price?

You can set it, yes, but you have already taken half a step towards failure if you do this. Several factors determine the right rental prices. If a misjudgment is based on emotional reasons or conversations with others, or with local experts ‘who know better,’ you will have an extremely negative effect on the whole outcome.

Can the minimum stay be set by me?

You can set it, but you are half a step closer to failure if you make this decision. There is usually a minimal accommodation pattern that is used and is infallible. We usually don’t rent villas or mansions for less than three nights.

There is a special mention for cleaning and additional services in the new legislation on short-term leases. Please use our consulting service on our relevant page

Still, in general, they are considered as a business activity and are taxed accordingly. Nevertheless, the law allows the cleaning between leases by the owners or someone specialized. For services other than cleaning (e.g., breakfast, transportation, etc.), there are many ways to bend the rules.

Payments and Obligations

How do I get paid for short-term leases?

The answer is not simple, and there is no one answer either. The time of your payment depends on the source of the reservation. For example, in the best case, you will receive an advance payment of 20% on your bank account for a booking, and the remaining amount will be settled upon arrival in cash. There are cases where something similar happens, but the balance is paid five working days after coming to your bank account. Some agencies pay the full amount 7-10 days before the arrival, without any deposit (down payment). Finally, there are the worst cases where you are paid 30 days after arrival.

What obligations do I have to the state and the tax authorities?

The obligations you have to the state and the tax authorities can be found in the new legislation on short-term vacation rentals. Please use our consulting service on our corresponding page.

How much it will cost me;

Our fee is based on revenue and 10% + VAT on your bank earnings for each reservation on your property. Our fee is paid at the end of every month during the operational season, or, in the case of continuous rolling rents (all year round bookings), every three months.

What about cancellations?

The answer is not simple, and it’s not just one. However, there are predefined cancellation policies, and each platform or agency uses a specific policy. The worst, for example, are Airbnb and the best are booking and Expedia. In case of cancellation, whether there is compensation or not, we do not receive any payment.

Do I have some obligations to you and what are the terms?

We need to mutually sign a contract agreement that includes the terms of our partnership. The most important are the following: 1) all bookings should be serviced, regardless of our cooperation outcome. In the event of termination of cooperation, all our fees corresponding to the rents that will be served by your property will be paid. 2) We do not discriminate based on race or other discrimination. For example, all nationalities are accepted once all have been secured in respect of payments and the detention outcome. 3) Payment will be made at the agreed times.

Can I stop?

You can stop working with us, and you will be the first to do so, and we will be very sorry if that happens. However, keep in mind that you will have to host all the bookings that were made up to the point of stopping for the upcoming season, and you will also have to pay full fees – there are terms in our contract for that.

You will be responsible for hosting groups of people who come from far away, paying large sums to come, and they will be in a very unpleasant position if you refuse them accommodation.